RELEASE NOTES

• Addition of the “Update my criminal records…” action available only to trainees.
• API Access – We have created a new section (API Access) in the Application Settings which will allow you to generate different API keys and identify associated access.
• Computer access – Possibility of specifying access for each internship, generating the grid containing each access to communicate to your IT team and importing it with the usernames and passwords indicated by the IT team.
• Addition of the intern profile
• Adding Monitor Profile
• Trainees and instructors now have access to use the platform where they must agree to confidentiality and declare their background.

• Calculation of internship income – Integration of the costs of clinical or practical teaching within the framework of the Biomedical Analysis Technologies program.
• Internship Request – Shows only the facility types offered by your institution.
• Internship request – Addition of activities to obtain the result of the interview by the Supervisor and the EP Coordinator in order to guide the process according to the results.
• Internship application – Improvement of the presentation of medium choices.
• Internship request – Improvement of notifications sent to respondents and coordinator and integration of links to the wiki allowing you to see how to carry out each activity.
• Internship request – Integration into the contextual help of the “Local service network” fields of a link to our interactive map.
• Internship application – Complete integration of interview management for supervisory internship. For grouped supervision internships, we will see to integrating them in a future version.
• Internship request – The time given to the PE Coordinator to confirm the internship will be 10 working days (day) for a number of places less than 15 and 20 days if 15+. If the (calculated) deadline is greater than the start of the internship, the deadline will then be the start of the internship.
• Internship Request – Allow you to indicate that an interview is required before confirming the internship. This choice may be indicated for each of the environments offered or by the EP coordinator when he or she initiates the internship request.
• Internship request – Possibility of indicating that an environment offered requires an interview for matching.
  Internship request (spontaneous) – Improvement and addition of several fields following your comments to take foreign students into account.
• Space – Piloting – Possibility of reporting the absence of a user by the Pilots.
• Internship management area – Various improvements to the interface.
• Medical Internship Management Space – We have created a new space reserved only for Medical Internship Managers. The My draft, confirmed and ongoing internships views now only display data (course, department, care unit, primary and secondary settings) on medical internships.
• Data export – Addition in the Data management area, of a section allowing you to export data on internships, interns, instructors and supervisors.
• Internship sheet – Possibility of generating the internship schedule using a button when the internship period and days have been identified.
• Internship management – ​​Identification of optional fields if an internship is created or imported with a “Completed” status.
• Import History – Changed security to prevent the document from being able to be modified.
• Interns Import – A new import template (Interns Import Template) is now available. It allows you to pre-complete several pieces of information about your trainees and update existing profile data.
• Care Internship Import (HSPnet) – Calculation of the duration of the internship in days based on the number of hours and the shift.
• Importing Nursing Internships (HSPnet) – Various corrections.
• Care Internships Import (HSPnet) – Modification of the import file to contain all available fields and thus avoid the selection of certain fields only by the user (reduces the risk of errors).
• Import Medical Internships (MedSIS) – Added default computer access at the internship level.
• Importing Medical Internships (MedSIS) – Improvement to only import internships for which your establishment is the paying agent or which the primary or secondary environment refers to one of your installations.
• Import Medical Internships (MedSIS) – Include the Duration of the internship and the resident permit number.
• Import Medical Internships (MedSIS) – Modification of the correspondence of certain fields. The Department field of the internship will contain the value of the Recipient Program column and the Care unit or service field that of the Recipient Program + Main Environment or Recipient Program + Secondary Environment (if the main environment is other).
• Import Medical Internships (STAGE+) – Corrections to the import module and addition of the Paying Agent, Primary Setting, Secondary Settings, Practice Permit Number (externship) and Practice Permit Number (residency) columns to the Import Model .
• Importing Multidisciplinary Internships (STAGE+) – Improvement in the management of the status of imported internships in order to keep in Error Documents, internships containing mandatory data depending on the status (based on the period of the internship). For example, this avoids switching a course to “In Progress” status with certain values ​​missing, in courses with “Draft” status. It will now be kept in the “Documents in error” with the status “In progress”.
• Import Multidisciplinary Internships (STAGE+) – Allow you to import internships whose status is “Completed” without the intern’s email address. In other cases, the imported courses will remain in error (Documents in error in the Data management area).
• Inviting Interns – Change to how interns will be invited into STAGE+. They will now be invited AS soon as their internship is confirmed and they will have a maximum of 5 days to update their profile, commit to confidentiality (if this has not already been done during a previous internship) and declare their background (according to the case). Reminders are planned 3 days from the due date, at the due date and every day following the due date until it is done.
• Invite a coordinator… – The name of the internship manager who invites a coordinator will be kept in the link, which will allow all internship requests initiated by the PE coordinator to have his or her name as the internship manager.
• Internship import model (STAGE+) – We have added the intern's telephone number as well as their personal identification code (or windows code) for the 2 models (multidisciplinary and medical). This information remains optional.
• Application settings – Added the “Notification time before the start of an internship” field for each level and which allows you to specify a number of days before the start of an internship from which you wish to send notifications to trainees.
• Application settings – Added the “Footer – Notification sent to external users” field for each of the Medical Internships, University Internships and College and Professional Internships sections. This text will be added at the bottom of each notification intended for external users (coordinators, students, etc.) at your establishment.
• Application Settings – Added the web address to start a Spontaneous Request.
• Application settings – Add a new “Data management” section allowing you to specify certain rules to be put in place for importing data from external systems. The integration of these new parameters will be available in a future update.
• Application settings – Add the “Observation placement managers” setting for the assignment of Internship Requests (spontaneous).
• Application settings – In addition to customer base, we are adding the selection of disciplines for which background checks should be performed.
• Application settings – New action allowing you to add a user and assign them different roles. Once added, the user will receive a notification inviting them to update their profile.
• Instructor Profile – Added a profile for teachers (instructors) who supervise group internships. Commitment to confidentiality and background reporting as well as computer access will also be integrated. Similar to that of the Intern.
• Trainee profile – Addition of the “Last study session” field to identify the student’s last study session.
• Trainee Profile – Add an Emergency Phone Number as well as Relationship with the trainee.
• Search – Improved search function available through a magnifying glass in views as well as in Selection type fields.
• Correction rules – Improved application of rules on documents with errors.
• Session – Harmonization of the names of sessions between the secondary, college and university levels, the months will be removed from the names. For example, the 2024-25 academic year will be composed of the following sessions: Fall 2024, Winter 2025 or Summer 2025.
• Validation of training days – When there is no training for which the number of days must be validated, a message will be displayed to the user.
• Wiki (documentation) – Added a FAQ section. We invite you to send us questions that you believe will be frequently asked by your colleagues, partners and students.
• Wiki (documentation) – Documentation of the procedure to generate the Care Internships (HSPnet) import file.
• Wiki (documentation) – Documentation of the procedure to generate the Medical Internship Import (MedSIS) file.

APRIL 18, 2024

• Managing Privacy Commitment and Background Disclosure
• Criminal Background Check Process
• Two (2) new methods of soliciting supervisors (by management or personalized)
• Possibility of filtering care units/services according to several criteria when soliciting supervisors
• Possibility of inviting a study program coordinator to complete an internship request on the platform

DECEMBRE 7, 2023

• A brand new environment for team training is now available
• Data management area
• Import of internships via HSPnet, GIS (Ulaval), MedSIS (UdeM) and One45 (McGill and UdeS)
• Importing medical and multidisciplinary internships via an Excel grid
• Integration of automated correction rules into the import module
• Integration of managers and internship coordination of care units and services into the platform
• Presentation of the internship schedule by care unit and service

• Internship request - The solicitation has been improved, revision of the way of identifying the desired environments, making it possible to propose one or more internship environments and added instructions and context-sensitive help to simplify use
• Internship form - Limit access based on level (e.g.: medical, university and non-university), Addition of the Notes and documents section reserved for internship managers
• Internship form (medical) - Integration of primary and secondary environments, remove the Medical internship field, replacement of the Pre-clinical course with Pre-externship,
• Import - Improvement of correction rules

APRIL 18, 2024