RELEASE NOTES

The release notes tell you what's new in STAGE+. As always, we appreciate your feedback.

Coming soon (2025)

Integration of Program Coordinators into the Hub - Provide personalized access to each program coordinator on STAGE+. These currently have occasional access only upon invitation from an ÉSSS internship manager.
Internship Offer and Hub - Allow internship offers to be published directly in the STAGE+ hub and offer the opportunity to apply.
Retrieval of Offered Locations - When submitting an Internship Request, if certain offered locations are not confirmed by the PÉ Coordinator, they can be converted into Internship Offers.

Coming soon (Q2 2025)

Locker Management - Integrate the allocation of lockers to medical residents into the loan management module.
Contract Management - Integrate the management of medical residents' contracts.
Internship Offer - Allow the creation of internship offers by supervisors, internship coordinators, managers, and referees.

Upcoming Update (2025-04-08)

Capsules (wiki) - Finalize the latest capsules and documentation.
Internship Offer - Continue analyzing needs and proposing solutions.
Notifications (wiki) - Finalize the latest notifications.

Updated 2025-04-02

Loan Management Area - Added inventory management to allow the creation of new resources and status management.
Intern - Changed the "Cards and Access" section to "Cards, Access, and Loans," which now contains the intern's list of loans.
Intern - Added a new "Add a Loan..." action to assign a loan to the intern without first requesting a loan.

Updated 2025-03-26

Unsolicited Request - Assign the Internship Manager via the Allocation Rules when requesting a "Supervisory Internship".
Loan Management - Activation of the Management area Loans, added a list of Resource Types, and added a Resource Sheet.
Loan Management - Added a new setting to select the resources managed by your institution. This can be found in the "Loan Management" section.
Internship - If the intern does not have to complete their agreements, a confirmation is sent by email instead, along with an invitation to update their profile.

Updated 2025-03-18

Unsolicited Request - Assignment of the Internship Manager via the Allocation Rules when requesting a "Supervisory Internship".
Loan Management - Activation of the Loan Management area, addition of the list of loan categories (client), addition of the Resource Sheet.
Notifications (wiki) - Addition of some examples.

Update 2025-03-12

Unsolicited request b4 - Fixed the condition allowing the "Activity period" section to be hidden.
Invoicing area - Added the Internships to be invoiced, Invoiced Internships, Non-billable Internships, and Internships with non-applicable invoicing views.

Updated 2025-03-11

Unsolicited request b4 - The form is now complete. All required fields are included, and the process activities are available for your testing and feedback.
Import - Added the information (first name, last name, and email) of the person responsible for coordinating Career Exploration activities (medical observation internship) to the "3b. List of Care Units and Services - Medical" grid.
List of Available Occupations - We have added a new list called "List of Available Occupations." This is the list of occupations offered at your institution and available for a Career Exploration activity. We invite you to adapt it to the reality of your institution. We would like the categories to remain the same for all STAGE+ clients. Please note that the "Medical Staff - Physicians" category must remain if you wish to offer medical internships.

Updated 2025-03-04

Absence Banks - Updated available balances and added a field to view the number of days used.
Validation of Internship Days - In addition to the level of education and educational institutions, it is now possible to select the validation period and study programs.
Internship Billing - The same parameters available when validating internship days have been added to the billing module.

Update 2025-02-18

Unsolicited application b4 - Integration of the latest changes. The CV is now optional and the types of permitted documents are listed. The work shift is now required in the schedule. For a supervisory internship, if the candidate is not a Canadian citizen, they are asked their country of origin. To the question about the work permit, if the candidate answers "Yes", he must attach his permit application.
Import - Added a new validation after applying the correction rules to ensure that valid internships are not listed as incorrect.
Import - Fixed a bug where a canceled internship would end up with the status confirmed, in progress, or completed.
Import - The import of "Rehabilitation Internships (ULAVAL)" is finalized and allows the selection of a study program.
Notifications - Added new notification examples 1, 7, 7a, 8, 13, 14, 15, 16, and 20. Simply hover over the notification titles. in blue.
Financial Specifics - Ability to specify the year of the study program.
Multidisciplinary Internships - Addition of a new "Group Internship (Multiple Settings)" type. This allows for certain group internships conducted in smaller institutions where students travel to several care units or services, directorates or departments, and even facilities during the same internship.

Updated 2025-02-11

API - Adjustment of Canceled, Draft, Confirmed, In Progress, Completed, and All Internship routes. Addition of data: Number of interns, Total duration (days), Computer access, Additional information, and Billing status.
Capsules (wiki) - Continue documenting the capsules for the Respondent's Guide (remaining section 5.3), Supervisor's Guide (remaining sections 6.3, 6.4, and 6.5), Study Program Coordinator's Guide (remaining videos for 7.3 and 7.4), and Intern's Guide (remaining videos for 8.3 and 8.4).
Disciplines - Finalize the removal of the term "discipline" from the STAGE+ import grids, forms, and processes. This term was used primarily for statistical purposes, allowing internships of the same category to be grouped together. We will look into offering you another way to do this soon.
Export - Ability to export "Study Program Coordinators" (EE, Level, PE, First Name, Last Name, Email, and Phone).

Updated 2025-02-04

Spontaneous request - Integration of the latest changes.
Initial data - Modification of the grid "6a. List of interns (optional)" in order to move the Educational institution, Study program and Pathway columns to the right of column C (Name) and these are now mandatory. Please update your grid if you wish to import intern profiles.
Import - Added the import of financial particularities via the grid "5a. List of financial particularities" available in your "0. Initial data" folder.
Internship offers - Presentation of the process diagrams (solicitation of respondents, creation of offers, application, allocation and creation of internships.
Report - Corrections to the "Access report (STAGE+)" at the facility level (main environment and secondary environments), care unit or service and permit number (Externat and Residence).

Updated 2025-01-29

Capsules (wiki) - Documentation of the capsules for the Internship Manager's Guide (4.2, 4.3 and 4.4), Respondent's Guide (5.2), Supervisor's Guide (remainder of 6.2), Study Program Coordinator's Guide (7.1 and 7.2) and Intern's Guide (remainder of 8.2 videos).
Spontaneous request Preview 2 - Adjustments following your comments and addition of several pieces of information. The NAM, Permanent Code and management of foreign students remain, which will be available in Preview 3 (next week).
Absence management In testing - This version of absence management integrates the process, report and management of start-of-year balances.
Importation - In the grid "6a. List of interns (optional)", we added the MSSS email address column (med@ssss.gouv.qc.ca) and updated the import module.
Import - In the "Importation of medical internships (STAGE+)" grid, we added the Type of externship internship column, allowing you to indicate whether the internship is mandatory or optional.

Updated 2025-01-22

Spontaneous request Preview 1 - The spontaneous request can be integrated into your website to allow a candidate to directly request an observation internship, professional exploration or a supervision internship.

Updated 2025-01-21

Documentation - New page in the wiki. We have listed all notifications intended for study program coordinators, interns, respondents and supervisors. In the coming weeks, we will add an example of each of them.
Premium management - Added a report for managing your medical interns' premiums.
Importation - Reduced import processing by 2 to 3 times. This will give you a confirmation much faster.
Academic path - Added a report for the academic paths of your medical interns.
Application settings - Added the fields Pour nous joindre (integrated at the bottom of notifications) and To contact us (integrated at the bottom of notifications) to the General settings section. These fields are mandatory, please complete them and save the settings.
Application settings - Added the fields Intern and monitor kit and Supervisor kit to the Medical internships, University internships and College and professional internships sections. These fields are optional. If present, their content will be integrated into notifications that confirm an internship or supervision.

Update 2025-01-07

Welcome kits - Added 6 new parameters to indicate a link to a page on your institution's website where you can find the kits for interns and supervisors for medical, university, college and professional internships. When a link is specified, it will be automatically referred to in confirmation notifications and reminders sent to interns, instructors and supervisors.

Update 2024-12-04

Please note that this will be the last update of your training environment before the return from the holiday break on January 6. Also, the production and training environments will experience a service outage during this period. You will be notified 3 days in advance via our "STAGE + Client Name" discussion on Teams.

Data Management - A new section will contain the reports that can be generated by the "Generate a report..." action from the Actions menu.
Data Management - Note that all imports, exports and reports generated will now be kept for 45 days.
Modification of a confirmed internshipIn test - If a change is made to the environment (care unit, facility or supervisor) a notification will be sent to the coordinator as well as the intern.

Updated 2024-11-27

Cancellation of an internship - Added the reason "Change of internship" used in the context where an intern must change internship for various reasons.
Cancellation of an internship - Improved notifications sent as well as the choice of recipients depending on the reason for cancellation. For example, canceling an internship for a reason of duplicates will not result in any notification.
Premium management - Available to Residents in Medicine, the "Paying agent" field will be replaced by the "Applicable environment" fieldthe". Allows you to identify in which environment the premium will apply.
Premium management - If the Applicable environment is that of your establishment (ÉSSS) and the premium is "ARC", the Department, Care unit or service and Installation fields will be mandatory. For the "IRC" premium, only the installation must be provided.
Importation - Improvement of the import history so that it offers a grid containing all the lines ignored during the import. So you will only have to download this grid, make the corrections and import it. No need to note the ignored lines during your future imports.
Importation of rules - Modification made to the import of access, allocation and solicitation rules which will imply that the existing rules will be previously deleted before importing the rules grid. This ensures that if a rule had to be modified or deleted, this will not impact the current rules.
Importation of internships - Modification made to the import of internships via the STAGE+ multidisciplinary grid in order to allow multiple values for interns (first name, last name and email). Each of the values must be separated by a semicolon.
Importation of academic paths (STAGE+) - A new import will be available if you wish to manage the academic path of your medical interns. This grid will add the information to the trainee's profile in a section of the same name.
Import of physiotherapy internships (ULAVAL) - A new import will be available for physiotherapy internships from Université Laval.
Import of medical internships (MedSIS) - Correct the import of the trainee's address.
Obtain a connection link - In the training environment, pilots or internship managers can now generate a unique connection link allowing them to temporarily connect to another user's account via a private window, facilitating user support and management. Allows controlled impersonation only possible from the training environment.
Application Settings - Added the "Require a photo of each trainee" field which will require the trainee to provide a recent passport-sized ID photo when they first update their profile. This photo will be used to create their access and identification card.
Application settings - Addition of the "Link to the welcome kit" field which will allow you to attach the link to the specificities and information for welcoming your medical and multidisciplinary interns.
Academic path - New parameter available at the medical internship level indicating that you wish to manage the academic path of your medical interns.
Internship - Addition of the "Special project" field which will allow you to identify whether an internship is part of a specific project or initiative such as ExploRÉA, Decentralized Medical Training Program (PFMD), or other... The "Importation of medical internships (STAGE+)" and "Importation of multidisciplinary internships (STAGE+)" grids will be modified to contain this new field.
Deletion - Improvement of the "Delete..." action available from the Action menu. Thus, depending on the document to be deleted, more precise information will indicate the consequences of this action before proceeding.
Optimized synchronization with the HUB - STAGE+ now offers enhanced synchronization of data common to all its customers (educational institutions, study programs, paying agents, various lists, etc.). The new improvements ensure perfect consistency and updating between the central HUB and your different environments.

Update 2024-11-19

Billing - Improved calculations and report presentation and revised billing statuses "Non-billable > To be validated > In validation > To be billed > Billed".

Update 2024-11-13

Internship request - Added a filter by Clientele that allows you to target the Care Units and services for which these clienteles are served.
Data management - Improved the import of date type data to allow text data respecting one of the following two formats: YYYY-MM-DD and MM/DD/YYYY. If dates use another format, the line will be ignored.
Importing internships - Beginning of work to import different internship grids specific toiques to CEMTL and CIUSSSBSL partners.
Locker management - Start of integration work.

Updated 2024-11-05

Absence request In testing - The absence request for medical interns is available to update absence banks or request authorization from the coordinators of the various care units or services.
HUB - Addition of professional orders to the list of educational institutions with the level of education "N/A".
Management of data - We have added a new section called "REPORTS" where you will find the history of all generated reports.
Name modification - Allow to directly modify the name of a Facility, Directorate or Department and Care Unit and service directly from the file. Before this update, this data could only be updated via the import grids.
Intern profile Preview - Integration of the history of academic years, these allow to keep the path of an intern over time.
Integrated views - Adjustment of the integrated view of the Care Units and services in the file of a Directorate and a Department.

Update 2024-10-30

Internship management area - Displays only interns with the Regular path in the "All interns".
Internship management area - Added the "Direction" and "Care unit or services" columns to the "All internships" view.
Medical internship management area - Added the "Department" and "Care unit" columns to the "All internships" view.
Bonus management - Delivery of the final version.
Integration of acronyms - Integration of the list of course acronyms for CEMTL.
Import - Financial particularities - We are adding the grid "5a. List of financial particularities" to the Data to import choices.
Platform update - Added a mechanism to update Internship data when a change is made to one of the following: Educational institution, Study program, Management, Department, Care unit or service, Facility.
Data management - We have moved the "Access report" to this space and it can be generated via the "Generate a report..." action.

Update 2024-10-22

Access management - Added an API route to view the accesses required for confirmed internships.
Data management - Import - We have renamed the Data to import choices in the action dialog Import data... These new choices correspond to the names of the initial data files and import templates that will be available in your new shared and secure folder on our Drive (Google) by the end of October.
Import - Medical internships (One45) - Integration with STAGE+ Data Management and creation of the guide.
Application settings - Addition of the "List of facilities to import" parameter for internships from One45.

Update 2024-10-15

Internship request and Internship - Automatic filling of the Direction and Installation fields when selecting the Care Unit or department.
Import - Medical internships (GIS) - Update of the guide and corrections to determine whether an externship is or not optional.
Import - Medical internships (MedSIS) - Update of the guide and minor corrections on certain columns of the spreadsheet and for multiple secondary environments.

Update 2024-10-08

Corrections and improvements - This week's update will mainly be a series of corrections and improvements following our customer meetings.

Update 2024-10-01

Internship request - We have corrected the "Deadline to respond" field which allowed you to select a date following the start of the internship. This date serves as the deadline for the solicitation activity of the environments.
Internship request - We have revised the instructions for certain activities.
Importation of medical internships (GIS 2.0) - A new import will be available for medical internships (externship) from Université Laval.
Premium management - Addition of management ofes bonuses reserved for residents.
Application settings - A new setting called "Historical data" will identify the date of the last day of internships that will be imported as history in STAGE+.
Privacy Commitments Process - We have improved the use of the form by removing unnecessary recalculations and have corrected the conditions that involve a background check.
Intern profile update - Fixed an issue where the intern profile update is requested again after completing the Commitments and declaration of criminal records, even if the update had already been made.

Update 2024-09-24

Internship request - The selection of environments to offer is now simpler. The person responsible for the request must simply check the environments that he wishes to propose and no longer specify for each environment whether or not he wishes to propose it.
Leave management Preview - Integrate a leave authorization process (Leave request).
Import module - Corrected a problem when applying correction rules which, for some reason, replaced the value in error but it remained indicated in error.
Import module - Improve the processing of large file imports to ensure that if the maximum processing time allocated is reached before the end of the import, that we display the status in the Import History view "On hold (123 / 456)" indicating the number of lines of the file that are processed out of the total number.
Access rules In test - Addition of a new component to identify from your rules, each access that must be assigned to a trainee. A new grid "4. List of access rules (optional)" is also available.
Assignment rules In test - Added a new component to configure the automatic assignment of an internship according to your specifications. Thus, when importing an internship, according to its parameters the internship manager could be automatically assigned. If no rule matches, the person who carried out the import will be identified as the internship manager.

Updated 2024-09-19

Invite an intern - This new action available from an intern's profile allows you to send them an invitation to connect to STAGE+. For security reasons, this is the only time you can also change the student's email address.
Assignment rules Preview - Added a new component to configure the automatic assignment of an internship according to your specifications. Thus, when importing an internship, according to its parameters the internship manager could be automatically assigned. If no rule matches, the person who carried out the import will be identified as the internship manager. Automatic assignment will be available during the next update.

Update 2024-09-11

API (authentication) - Integration of the module to manage access to the API via a key in the Application Settings.
Settings - Internship confirmation deadline - We have clarified the use of the deadline and how it applies.
Settings - Access, additional information - We have added "Date of birth" to the choice of information required to grant computer access to a trainee or instructor.
Settings - Send an automatic reminder? - Allows you to indicate whether or not it is desired to send a reminder to the trainee and instructor that their internship begins in a week (7 days before the start of the internship).
Bonus management Preview - Added management of resident-only bonuses.

Updated 2024-08-27

Access Rules - Ability to generate the Required Access Report to communicate to your IT team so that access can be applied
Access Rules - Application of access to thex confirmed internships even following a new import of the access rules grid.
Notifications - Improved notifications sent to students, supervisors and study program coordinators to indicate the date by which their collaboration must be completed as well as the time when notifications are sent.

Updated 2024-08-20

Paying agents - Added to the list of paying agents to include: Memorial University of Newfoundland, University of Ottawa, University of Sherbrooke, Université Laval, McGill University, University of Calgary, University of Toronto and Western University.
Importation of medical internships (STAGE+) - The choice of the paying agent is now based on a new common list and no longer only that of the ÉSSS.
Importation of medical internships (STAGE+) - Added a new column to indicate that an internship has the status "Cancelled". Useful for your statistics.
Import Multidisciplinary Internships (MedSIS) In test - Integration of multidisciplinary internships from MedSIS.
Import Multidisciplinary Internships (STAGE+) - Added a new column to indicate that an internship has the status "Cancelled". Useful for your statistics.
Import Supervisors - Improved import and added some information.

Updated 2024-08-13

Import Medical Internships (STAGE+) - Added the concept of Supervisor (first name, last name and email).
Import Trainees - Allow the import of trainee information. Once the trainee is imported and validated, their profile will be automatically created.
Various corrections.

Updated 2024-08-07

Updating background - Added the action "Update my criminal record..." which will only be available to trainees. When a student returns to your health and social services institution for an internship, they will receive an email confirmation inviting them to update their background if there is a change.
Internship Request - Improved notifications sent to respondents and coordinators and integration of links to the wiki to see how to complete each activity.
Internship Request - Complete integration of interview management for Supervision Internship. For grouped Supervision Internships, we will see to integrating them in a future version.
Department and Management - Added the list of Care Units and services offered.
Medical Internship Management Area - Added the "All Supervisors" view to the "INTERNS, MONITORS AND SUPERVISORS" section.
Import Medical Internships (INTERNSHIP+) - Added the Permanent Code (T) column, after the "Email" field (column S).
Application Settings - New action to add a user and assign them different roles. Once added, the user will receive a notification inviting them to update their profile.
All Internships View - Corrected the column indicating the Internship Number. This information was missing if the internship number was automatically generated by STAGE+.

Update 2024-07-30

API and Data Export - Harmonization of the data available both through export and API use.
Medical Internship Management Area - We have created a new area reserved exclusively for Medical Internship Managers. The My Draft, Confirmed and Current Internships views now only display data (path, department, care unit, main and secondary settings) on medical internships. We have removed the All Supervisors view and adapted the All Interns view to display the path as well as the externship and residency practice numbers.
Medical Internship Import (MedSIS) - Correction of secondary settings to manage multiple values. Only one of the values was processed.
Importing Medical Internships (STAGE+) - Added the columns Paying Agent (K), Main Environment (N), Secondary Environment (O), Externat Permit No. (V), Residence Permit No. (W), Personal Identification Code (X) and Commitments Completed Outside of STAGE+ (Y).
Process - Confidentiality Commitments - It is no longer possible for the student and the instructor to reassign the "Complete Agreements" activity to another user.
Search - Improved the search function available through a magnifying glass inns views as well as in Selection type fields. The search has been harmonized to allow searching for part of a word (contains) and no longer exclusively from the beginning of a word (starts with). The advanced search of a view has also been improved.

Updated 2024-07-24

Data export - Added in the Data Management area, a section allowing you to export data on internships, trainees, monitors and supervisors.
Importation of internships - Improved management of the status of imported internships in order to keep in the Documents in errors, the internships containing mandatory data according to the status (based on the internship period). For example, this avoids switching a course to "In progress" status with missing values, in courses with "Draft" status. It will now be kept in the "Error Documents" with the status "In progress".
Importation of Care Internships (HSPnet) - Various corrections.
Importation of Medical Internships (STAGE+) - Corrections to the import module and addition of the columns Paying Agent, Main setting, Secondary settings, Permit number (externship) and Permit number (residency) to the Import Template.
Correction rules - Improvement of the application of rules on documents in error.

Updated 2024-07-18

Internship application - Addition of activities to obtain the result of the interview by the Supervisor and the Coordinator of the PÉ in order to guide the process according to the results.
Importation of internships - Allow to import internships whose status is "Completed" without the intern's email address. In other cases, the imported internships will remain in error (Documents in error in the Data Management area).
Importation MedSIS - Correction of the identification of Environments in the Application Settings. We will use names instead of acronyms. Also, the Department and Care Unit or Service fields will be hidden in the case where the Primary and Secondary Environments of the internship refer to another establishment.
MedSIS Import - Correction the first name, last name and email of the intern were no longer transferred to the Internship and therefore the Intern Profile was not created or updated.
MedSIS Import - Addition of default computer accesses at the internship level.
Internship Management - Identification of optional fields if an internship is created or imported with a "Completed" status.

Updated 2024-07-09

API Access Preview - We have created a new section (API Access) in the Application Settings that will allow you to generate different API keys and identify the associated accesses.
Space - Piloting - Possibility to report the absence of a user by the Pilots.
Internship request - Possibility to indicate that an environment offered requires an interview for matching. This improvement involves several process changes and will allow the PÉ Coordinator and the Internship Manager to indicate the student's and supervisor's decision following the interview and thus confirm the internship place, request other environments or cancel the request. This functionality will work for requests of the type "Internship in supervision" and "Grouped internships in supervision".
Internship import template (INTERNSHIP+) - We have added the intern's telephone number and their personal identification code (or Windows code) for both models (multidisciplinary and medical). This information remains optional.
Importing interns - A new import template (Internship import template) is now available. It allows you to pre-complete several pieces of information about your interns and update the data of existing profiles.
Intern profile - Addition of the "Last study session" field to identify the student's last study session.
Internship and Internship request - Improved identification of supervisors. From now on, a single field will allow you to indicate the first name, last name and email of the supervisor. We are removing the radio type field that allowed you to select an existing one or create a new one. This improvement will simplify and harmonize identification.
Session - In order to harmonize the name of the sessions between secondary, college and university levels, the months will be removed from the names. For example, the 2024-25 academic year will be composed of the sessionss following: Fall 2024, Winter 2025 or Summer 2025.

Updated 2024-06-27

API In testing - We will provide access to the list of internships via a route of our API in order to validate the accessible data and the exchange format.
Internship request - Move the "Add" field to a new "Data management" section allowing you to specify certain rules to be put in place for importing data from external systems. The integration of these new parameters will be available in a future update.
Importing Internships - When importing medical internships (were only available for multidisciplinary internships in the June 18 update), the internship number generated by STAGE+ will be added to the import file found in the import history documents. You will then be able to use this import file again to make changes to the imported internships.
MedSIS Import - Integrate the Internship Duration and the Resident Permit No.
MedSIS Import - Improvement to import only internships for which your institution is the paying agent or that the primary or secondary environment refers to one of your facilities.Do not forget to update the application settings in the "Data Management" section.
Application Settings - Add the "Observation Internship Managers" parameter for assigning Internship Requests (spontaneous).
Application Settings - Add a new "Data Management" section to specify certain rules to be implemented for importing data from external systems. The integration of these new parameters will be available in a future update.
Internship - Added the value "Rotation" to the Shift field.
Supervisor - Added the value "Rotation" to the Shift field and modified the type of drop-down checkboxes to align with the information in the internship.

Update 2024-06-18

Importing internships- When importing multidisciplinary internships and medical internships, the internship number generated by STAGE+ will be added to the import file found in the import history documents. You will then be able to use this import file again to make changes to the imported courses.
MedSIS Import- Modification of the correspondence of certain fields. The Internship Department field will contain the value of the Receiving Program column and the Care Unit or Service field will contain the value of the Receiving Program + Main Environment or Receiving Program + Secondary Environment (if main environment is other).
HSPnet Import - Modification of the import file to contain all available fields and thus avoid the selection of certain fields only by the user (reduces the risk of errors).
Wiki (documentation) - Documentation of the procedure for generating the MedSIS import file.
Wiki (documentation) - Documentation of the procedure for generating the HSPnet import file.

Known issues

Correction rule- Following the creation of a Correction rule, if it is applied to a another internship in error and that this one contained more than one error, when the user opens this internship, the errors are no longer displayed.

Updated 2024-05-27

Internship request (spontaneous) In test - Improvement and addition of several fields following your comments to take into account foreign students.
Import history - Modified the security to prevent the document from being modified.
Wiki (documentation) - Added a FAQ section. We also invite you to send us your questions that you think will be frequently asked by your colleagues, partners and students.

Updated 2024-05-21

Internship application - Modified the Process Manager for the Pilots group. If the Manager of a request should be absent, it will be possible to Reassign the request to another Internship Manager.
Space - Internship Management - Addition of the ALL INTERNSHIPS section and wemoved the Waiting for commitments view and the All internships view, renamed All.
Space - Steering - Some changes including the addition of the ACTIVITIES section which allows you to see all those that are late and reassign them if necessary. Added the Care Unit and Services (medical internships) view, added the Absences view and removed Hub Settings.
Import Grids - The first 2 lines are now locked to avoid errors when importing via STAGE+.
Invite a coordinator... - The name of the internship manager who invites a coordinator will be kept in the link, which will allow all internship requests initiated by the PÉ coordinator to have his name as the internship manager.

Updated 2024-05-13

Internship request (spontaneous) In testing - Addition of the spontaneous request to integrate into your institution's website. Similar to the Internship Request, it will allow a student to make a request for a supervision or observation internship.
Internship Request In testing - Offered in a bilingual version "Internship request". It will facilitate exchanges with coordinators from English-speaking backgrounds. The objective is to validate with you the terminology used. Thank you in advance for your comments.
Internship form- Possibility to generate the internship schedule using a button when the internship period and days have been identified.
Application settings - Changed the name of the "Process settings" section to Internship request.
Application settings - Added the web address to start a spontaneous request.

Updated on 2024-05-06

Computer access Under test - Possibility to specify the access for each internship, to generate the grid containing each of the accesses to communicate to your IT team and to import the latter with the user names and passwords indicated by the IT team.
Internship Management Area - Addition of the MY INTERNSHIPS > Waiting for commitments which allows you to see all the internships for which the intern has not completed their commitments on time or are being verified.
Internship request - Integration in the contextual help of the "Local service network" fields of a link to our interactive map.
Internship request - Improvement of the presentation of the choices of environment.
Application settings - Addition of the "Notification period before the start of an internship" field for each level and which allows you to specify a number of days before the start of an internship from which you wish to send notifications to interns.
Application settings - In addition to the clientele, we are adding the selection of disciplines for which background checks must be made.
Monitor profile - Added a profile for teachers (monitors) who supervise group internships. The confidentiality commitment and the declaration of background as well as computer access will also be integrated. Similar to that of the Intern.
Invitation of interns - Change in the way interns will be invited in STAGE+. They will now be invited AS SOON as their internship is confirmed and they will have a maximum of 5 days to update their profile, commit to confidentiality (if not already done during a previous internship) and declare their background (as applicable). Reminders are scheduled 3 days before the deadline, at the deadline and every day after the deadline until it is done.

Updated on 2024-04-29

General search - Searching in Select (magnifying glass) type fields now takes into account the value searched for across the entire text and no longer just from the beginning of the text.
Calculation of internship income - Integration of clinical or practical teaching costs within the Biomedical Analysis Technologies program.
Validation of internship days - It is now possible to select the level of teaching for which youwant to validate the internship days. In addition, it is also possible to select the educational institutions specifically.
Intern profile - Add an Emergency phone number as well as Relationship with the intern.
Internship request and Internship sheet - Added a Recalculate the expected duration button, under the Number of internship days per week field. This action will recalculate the expected duration if necessary.
Internship request - In order to select only the types of facilities offered by your institution, we have made a correction and added a new list (available in the Steering area) called "Types of facilities (client)".
Internship request - The time allowed to the PÉ Coordinator to confirm the internship will be 10 working days (wd) for a number of places less than 15 and 20 wd if 15+. If the deadline (calculated) is greater than the start of the internship, the deadline will then be the start of the internship.
Internship request - Allows you to indicate that an interview is required before confirming the internship. This choice can be indicated for each of the environments offered or by the PÉ coordinator when he initiates the internship request himself.
Validation of internship days - When there is no internship for which the number of days must be validated, a message will be displayed to the user.

Updated on 2024-04-22

Computer access - Computer access will no longer be available if you indicate that you do not manage it in the application settings.
Internship request - "Choice of internship environments" section, the "Installation type" field reflects the values in your "Installation types (client)" list available in the Steering > Shared lists area. The goal is to offer only the choice of your installation types.
HSPnet Import - Calculation of the duration of the internship in days according to the number of hours and the work shift.
Application Settings - Addition of the "Footer - Notification sent to external users" field for each of the Medical Internships, University Internships and College and Professional Internships sections. This text will be added at the bottom of each notification intended for external users (coordinators, students, etc.) at your institution.
Application settings - Removal of the "Selection method" field which allowed you to select between "First come, first served" or "Following responses from the requested environments". This field is no longer required because it is desired that the Internship Manager be able to select the environment(s) to propose to the PÉ coordinator.

Updated on 2024-04-15

Internship request - The solicitation has been improved, revision of the way to identify the desired environments, allow to propose one or more internship environments and addition of instructions and contextual help to simplify use.
Internship form - Limit access according to level (e.g.: medical, university and non-university), Addition of the Notes and documents section reserved for Internship Managers.
Internship form (medical) - Integration of the main and secondary environments, removal of the Medical internship field, replacement of the Pre-clinical path by Pre-externat.
Import - Improved correction rules.